INFORMATION FOR PAYROLL DEPARTMENT
It is not difficult to set up another payroll giving
option. Your workplace already has a system for deducting payroll taxes and may
also deduct for medical and retirement costs. You can simply allocate one
payroll field for Community Shares and issue a check for the employees’
deductions within your established distribution system.
Community Shares tracks employee
designations and distributes funds to our member organizations based on the
donor’s choice. The only information your payroll department needs to track is
the amount each employee wishes to contribute each pay period. NOTE:
Community Shares does NOT solicit employees outside the campaign.
Instructions
for Your Payroll Department for Employee Pledge Donations
-
Have the employee fill out a pledge sheet indicating how much they want to donate.
There should be a per paycheck amount that equals the total pledge.
-
Give a copy
of each pledge sheet to your payroll department. Give the original to
the employee and give a copy to Community Shares.
-
Payroll
will withhold the specified amount of the pledge from the employee’s
paycheck.
-
Payroll
will create an account for the amounts withheld (example: Employee
Pledges Payable).
-
Payroll
will send the collected employee donations to Community Shares.
Contribution payments can be made every pay period, once a month, or
once a quarter.
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